Administrative Assistant
Pittsburgh
System One has partnered with a dynamic engineering office in Pittsburgh that is seeking a proactive and detail-oriented Administrative Assistant to support daily operations and team activities. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their workday, and values professionalism and confidentiality. Key Responsibilities: Provide administrative support to engineering and leadership teams, including document tracking, spreadsheet creation, and digital file organization Assist with onboarding tasks such as coordinating drug screenings, preparing welcome kits, and ensuring workspace readiness Help prepare expense reports for management when needed Schedule meetings, coordinate travel arrangements, and organize catering for internal and external events Manage office supply inventory and liaise with building maintenance for facility needs Handle incoming and outgoing mail, packages, and courier services Serve as the first point of contact for visitors and incoming calls, directing inquiries appropriately Maintain cleanliness and organization in shared kitchen and common areas Participate in planning and executing office events and activities Take on additional administrative tasks as needed to support the team Qualifications: Minimum of 2 years’ experience in administrative support or office coordination Proficiency in Microsoft Outlook, Word, and Excel (including spreadsheet creation and data sorting) Strong communication skills and a commitment to confidentiality Exceptional attention to detail and organizational abilities Capable of juggling multiple priorities and meeting deadlines with a positive attitude Willingness to assist wherever needed and provide excellent internal customer service Professional appearance and demeanor Ref: #208-Rowland Tulsa
Apply